*** Reminder *** Pay Advices are no longer printed. Use the View Paycheck option to view your current (and past) pay stub(s).

The Payroll Processing for the November 6th, 2009 paycheck is completed, and the paycheck information is available on the Campus Information System.

1. Signon to the CIS and click the Employee tab (if it is not your default tab).
2. Click Payroll, Taxes and Salary.
3. Click View Paycheck and you will see your current check.
4. Click W-4 Tax Information and you can view/update your W-4 Tax Information.
5. Click Direct Deposit and you can view or edit your direct deposit accounts, or suppress the printing of your direct deposit advice.

Please remember if your net pay is being direct deposited, it will not be in your bank account until NOON on November 6th, 2009. If you receive a check you will have to pick it up in your department on the normal scheduled time of distribution on pay day.

Additional training on the self service applications are available at The University of Utah’s Epay System.

Payroll Reports: For more information about how to view your Check and Advice Roster please see the FBS News Post - Check Advice Roster

Important Information

All Payroll self-service functions are turned off during payroll processing, which begins on the final day of the pay period at 5:00 PM and ends on payday.

If you have further questions please call Payroll at 581-7873.

Some employees are seeing a blank page when they try to view their Pay Stub in PDF format. This can be resolved by clearing cookies and cache on your browser. If you have further difficulties please contact Payroll at 581-7873.

In a previous news post, Are you ready for Paperless Payroll Advices and EBT Reports?, we announced the EBT reports would be available online only beginning with the November 15th Pay Period. In fact, the October 15th Pay Period will be the last period with paper EBT Report distribution, scheduled to be delivered this week. Beginning with the October 31st Pay Period, the EBT Reports will only be available online.

Travel Services is excited to announce the release of 8 new training modules for review in preparation of system improvements to be implemented October 26, 2009.

We recommend review of these modules prior to implementation, but these modules are available anytime for your convenience.

Please share this email with any Accountants, Business Officers, Supervisors or Travelers as appropriate.

Please make time to review these modules prior to October 26th. Once you have had an opportunity to review them, we will be happy to answer any questions you may still have. We will be contacting those who have not taken the quiz by the end of the week.

• Travel Agency Training: (1 Module) [30 minutes]
• Travel Accounting: 7 Modules: (7 Modules)
  • 1 of 7 Register Trip [10 minutes]
  • 2 of 7 Hotel Payment [10 minutes]
  • 3 of 7 Conference Prepayment [10 minutes]
  • 4 of 7 Cash Advance [7 minutes]
  • 5 of 7 Early Reimbursement [7 minutes]
  • 6 of 7 Final Reimbursement [20 minutes]
  • 7 of 7 Trip Info [5 minutes]
• Total time: [1 hour 39 minutes]

You can connect to all Modules from our home page (see below):

Click here for Online Quiz Self-Enrollment Instructions.

Send us your comments/ideas about these training Modules.

if you have any questions.

This is a reminder that the last payroll advices will be printed on October 22, 2009.  Human Resources will stop printing these advices for the November 6, 2009 payroll processing.  Pay Advices can be viewed on the Campus Information System (CIS) by navigating to the Payroll, Taxes and Salary link found in the My Human Resources/Payroll pagelet.

In addition, Payroll Earnings, Benefits, and Taxes (EBT) Reports will only be available online beginning with the November 15^th Pay Period reports. The online reports are already accessible from the Financial and Human Resources Information Library (FIL/HRIL) in CIS. Those who have not received FIL/HRIL training may sign up for the class here. With online reporting, users must now be pre-authorized to view EBT data. Many of you likely already have the appropriate security authorization, but some of you may not. You should secure the appropriate security access in preparation for this deadline and in advance of attending FIL/HRIL training. 

To verify your access you may log onto the CIS and navigate to either the Human Resources Information Library link found in the Human Resource Management pagelet or the Financial Information Library link found in the Financial & Business Services pagelet. Go to the EBT REPORTS (soon to be renamed PAYROLL REPTS) folder and attempt to run the report(s) you need. The reports currently available are: 

• EBT by Activity
• EBT by Emplid (Home Dept security driven)
• EBT by Home Dept
• EBT by Project 

Several more Payroll Reports will be coming online soon, watch for news announcing additional offerings in the coming weeks. 

You do not have appropriate security access to view EBT’s online if: 

• you get a Security Authorization error when you try to open the Information Library application, or
• you do not see the EBT FOLDER or the report you need within the folder, or
• you see the EBT Report you need, but get an error when you attempt to enter in your department or chartfield # 

If you determine you need to gain security authorization and you need to see… 

• EBT’s by Home Department (similar to the current “peach” paper report) or Reporting Department, you’ll need to request the “HRIL Payroll Reporter” role for the Departments you need to see using the PAN/HRIL/FYSC Online Security Authorization Form. To understand how to request the appropriate security, please contact your HR Service Team. 
• EBT’s by Activity (the “blue” paper report), Project (the “pink” paper report), or BU 02/03 Financial Org, use the Payroll Web Earnings, Benefits, & Taxes Reports Security Authorization form. Various levels of access can be requested. To understand how to request the appropriate security, please refer to the Financial Security Overview and Instructions before completing the form. 

If you have any questions, feel free to.

The Momentum Newsletter is published quarterly and is meant for the use and benefit of the University of Utah Campus Community. Follow the links from this page to see the full articles…

Full Printable Version also available.

LPC (Limited Purchase Check) Program Changes:  New LPC program restrictions are effective October 1st, 2009. Learn what your department needs to do to prepare. Read here… Updated Income Accounting Web Site:  Income Accounting has updated their website. Check out their new website for helpful Cashier services. Training for Departmental Chairs and Deans:  FBS and the Budget Office have a new one-on-one training for Chairs and Deans focusing on financial topics relavent to their own position.  Learn more… Purchasing Card Newsletter:  The Purchasing Card Newsletter will be integrating with Momentum Newsletter. Learn when… Department: Accounts Payable Process: ‘Check Request’ changing to ’Payment Request’ Accounts Payable is planning implementation of a new ’Check Request’ form. Learn what will change on the new form: ‘Payment Request’…  Department: Travel Process: Online Travel Accounting & Agency System   The Travel Office will be making several improvements to it’s online systems. Find out when these exciting changes will be made, and how to be prepared…    Update your email address in CIS.  Learn more…	This issue’s focus: Asset Misappropriation:  All University employees recently received a letter from Senior Vice Presidents Pershing and Betz, and Vice President Combe regarding our responsibilities for safeguarding University resources.  Is it possible fraud is occurring in your department?  What steps can you take to prevent or detect it?    Click the following link for more information. See some statistics from the Association of Certified Fraud Examiners 2008 Report on this common form of fraud. Find out signs of fraud to watch for in your department. If you suspect fraud, find out who to contact. Read and Share this important article! New Systems Developments: Find out how we are implementing the new Web Journal Entry…  It’s upgrade time again… PeopleSoft V9.0 is on it’s way! New W-2 form options: Learn how to print your own… We asked Shari Zinik from Chemistry for Chemistry’s BEST PRACTICE, read her advice… FBS service awards - Join us in congratulating these FBS employees on their length of service… View & Print FBS events from the FBS Calendar   Find out more…

Accounts 61400 - 61419, previously titled “Equip-Insurable $1,000-$4,999″, has been changed to “Equip-Non Capitl $1,000-$4,999″.

 if you have any questions.

Important information regarding the American Recovery and Reinvestment Act and its implications for the University of Utah can be found here.  All University reporting required by the Act will be done centrally by either the Budget Office or Grants and Contracts Accounting.  Departments are not to register with the CCR (a federal database), obtain a DUNS number, register with FederalReporting.gov, or otherwise provide ARRA-related information outside the University.  At this point, we anticipate obtaining all needed information through existing systems and resources.  If those requirements change, we may request information from departments or principal investigators directly.  However, at this point in time, we do not have the need to do so.  If you have questions regarding the requirements or the impact on your department or faculty, please contact the Controller. 

Thank you and if you have questions, please let me know.  Please distribute this message to whomever you feel is appropriate.

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Please review the attached guidelines and approved process pertaining to overpayments and subsequent collection procedures.  If you have any questions regarding the guidelines, please contact the Payroll office at 801-581-7873.

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Effective October 1, 2009, the Limited Purchase Check (LPC) program will be restricted to payments to human subjects.  After this date, LPC’s cannot be used for anything other than human subjects payments.  Please follow this link for more information on this change.  For questions on implementing this change or for guidance on alternative procurement methods, please contact Accounts Payable

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