Index and Glossary - S
- Sales Tax
- Scholarship/Fellowship Form
- SE Journal
- Seat Preference Airfare
- Security Form - Management Reports
- Security Form - Payroll Earnings, Benefits & Taxes
- Service/Recharge Centers
- Ship To Codes General
- Signature Authorization
- Social Security Number, How to Get One
- Solicitation
- State Contracted Fares (Airfare)
- Step 1: AirSelect Request Form
- Step 2: Request “ON HOLD” Reservation Form
- Step 3: Confirm Itinerary/Reservation Form
- Stop Payment Form
- Surplus & Salvage
Sales Tax:
Discussion: Utah imposes a sales tax to all retail sales of tangible personal property that are not specifically exempted. The purchaser is liable for paying the sales tax, but the University departments making the sale are responsible for collecting sales tax and reporting it to General Accounting by the 15th of the month following the sale month. General Accounting consolidates University sales, prepares a single sales tax return for the University and reports and remits the tax collected to the state.
| Sales Tax OnLine Training Module (Updated May 2009) | Sales Tax Procedural Document | Sales Tax Training Presentation | Ask Us Tax Services |
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Scholarship/Fellowship Form:
Discussion: A Form that departments use to pay scholarships or fellowships from departmental funds or grants and contracts.
Non-Resident Alien (NRA) recipients may be subject to 14% withholding on Scholarship/Fellowship payments and should make an appointment with Tax Services, 581-5414, to determine their tax liability.
Scholarship/Fellowship payments may be taxable income. To make a determination of scholarship/fellowship taxability consult the IRS Publication 970, Tax Benefits for Education, Chapter one, Scholarships, Fellowships, Grants, and Tuition Reductions .
| Scholarship/Fellowship Form | Scholarship/Fellowship Instructions | Scholarship/Fellowship Direct Deposit Form | Scholarship/Fellowship Direct Deposit Instructions | IRS Publication 970 | Ask Us Contracts & Grants Accounting |
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SE Journal:
Discussion: SE stands for Standard Electronic. These are journals are generally processed each month (using the Interface File Transfer method) to bill for goods or services provided to other campus departments.
| Transaction Detail Search Help | Ask Us General Accounting |
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Seat Preference Airfare:
Discussion: Some Airline companies are beginning to charge a separate fee for preferred seating, and the expense will be an allowable and reimbursable expense with an explanation from the traveler. The Notes Section of the reimbursement form will be sufficient area for a brief explanation. The Traveler may have a separate receipt for this expense, and expenses should be listed separately from the airline ticket. The Travel Accounting online application is being enhanced to provide a space for Airline Fees. Frequent travelers with higher airline status may be exempt from preferred seating fees.
Most of the time, our OnSite Agents can confirm a seat at the time of ticketing at no additional cost.
| Schedule of Allowable Rates - Airline Fees | Step 1: Request Airfare Options | Step 2: Request “ON HOLD” Reservation | Step 3: Confirm Itinerary | Travel Services Training | Travel Planner Reservation Training | OnSite Agency | Ask Us Travel |
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Security Form - Management Reports:
Discussion: A security system has been developed which allows each University employee access to only those Administrative Financial WEB Applications (e.g. Management Reports, Voucher Lookup, etc.) he/she needs to perform his/her assigned duties. The system has been designed to allow maximum flexibility for authorizing access to the system. A more complete description is available on the Financial System Report Security Overview.
This is the form to gain access to Management Reports through the CIS page.
| Security Form - Managment Reports | Security Overview | Security Form Instructions | Ask Us General Accounting |
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Security Form - Payroll Earnings, Benefits & Taxes:
Discussion: Coming Soon!
| Security Form - Payroll & Benefits | Ask Us Financial Solutions |
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Service/Recharge Centers:
Discussion: Coming Soon!
| Cost Accounting Standards Board RE: Service/Recharge Centers 2006 | Ask Us Management Accounting |
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Ship To Codes General:
Discussion: Coming Soon!
| Help Page | Ship to Codes Help | Ask Us Purchasing |
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Signature Authorization:
Discussion: Coming Soon!
| Signature Authorization Form | Signature Authorization Instructions | Ask Us Purchasing |
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Social Security Number, How to Get One:
| Steps to Get a Social Security Number | Ask Us Tax Services |
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Solicitation:
Discussion: Coming Soon!
| Solicitation by Suppliers Rule | Ask Us Purchasing |
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State Contracted Fares (Airfare):
Discussion: Our Onsite Travel Agents have access to book State negotiated rates for airfare. These tickets are advantageous as they are fully refundable and can be upgraded based upon the airline status of the traveler.
State Contracted Rates are recommended for visitors to the University, and travelers with frequently changing schedules.
| Step 1: Request Airfare Options | Step 2: Request “ON HOLD” Reservation | Step 3: Confirm Itinerary | Travel Services Training | Travel Planner Reservation Training | OnSite Agency | Ask Us Travel |
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Step 1: AirSelect Request Form:
Discussion: This form is the first thing a department should do when they think they will be taking a business trip. It submitted by department Travel Planners and the information is used by the OnSite Travel Agents to generate an AirSelect email to the Travel Planners.
AirSelect emails present a matrix of airfare flight choices from which the traveler can choose their ideal airfare itinerary. Travelers will quickly be able to choose flights based upon cost, departure times, available contracts and direct flight considerations. Once travelers choose a flight option, Travel Planners then proceed to Step 2: Request “ON HOLD” Reservation Form.
AirSelect saves departments time. It is a reliable tool for departments to see the cost and departure times of flights for most commercial airlines without spending the time doing initial airfare research on the internet.
| Step 1: AirSlect Request Form | Travel Training | Travel Ask Us |
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Step 2: Request “ON HOLD” Reservation Request Form:
Discussion: This form is the 2nd of 3 steps in the airfare reservation process, and should be completed as soon after the AirSelect email has been generated to take advantage of availability of open seats.
This form will require traveler information including Date of Birth, Nationality and full name as it appears on their ID. If your travelers are frequent travelers, you may want to encourage them to submit a personal profile to make this step more efficient.
Step 3 will still be required to complete any reservation.
| Step 2: Request “ON HOLD” Reservation Form | Travel Training | Submit Personal Profile | Travel Ask Us |
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Step 3: Confirm Itinerary/Reservation Form:
Discussion: Step 3 is used to complete an airfare reservation. Departments must be sure all information on the itinerary is correct and what the traveler desires. Questions on the form will help departments look for the appropriate information.
Prior to initiating this final step in the reservation process, departments will have to register the trip to obtain a travel number.
| Step 3: Confirm Itinerary/Reservation Form | Travel Training | Travel Ask Us |
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Stop Payment Form:
Discussion: Coming Soon!
| Intertactive Stop Payment Form | Stop Payment Form Template | Ask Us Accounts Payable |
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Surplus & Salvage:
Discussion: The University Surplus and Salvage Department (US&S) is responsible for disposal of excess university property. All excess university property should be sent to US&S for sale. Departmental sale or donation of excess university property is prohibited, except to another university department. University departments may visit the US&S warehouse to purchase surplus property like computers, desks, tables, chairs and scientific equipment.
You must complete the Retirement Transfer Form (RT) and schedule a pickup of your department excess property by completing the online Surplus Pickup Request Form, see links at the bottom of this topic.
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Surplus Topics | Surplus Forms |
| Surplus & Salvage Web Site | Surplus Property Listing | Disposal of Surplus Equipment Rule | Policy 3-040 Property Accounting | Surplus Pick up Request Form | Ask Us Surplus |
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