Index and Glossary - S
- Sales Tax
- Scholarship/Fellowship Form
- SE Journal
- Seat Preference Airfare
- Security Form - Management Reports
- Security Form - Payroll Earnings, Benefits & Taxes
- Service/Recharge Centers
- Ship To Codes General
- Signature Authorization
- Social Security Number, How to Get One
- Solicitation
- State Contracted Fares (Airfare)
- Stop Payment Form
- Surplus & Salvage
Sales Tax:
Discussion: Utah imposes a sales tax to all retail sales of tangible personal property that are not specifically exempted. The purchaser is liable for paying the sales tax, but the University departments making the sale are responsible for collecting sales tax and reporting it to General Accounting by the 15th of the month following the sale month. General Accounting consolidates University sales, prepares a single sales tax return for the University and reports and remits the tax collected to the state.
| Sales Tax OnLine Training Module (Updated May 2009) | Sales Tax Procedural Document | Sales Tax Training Presentation | Ask Us Tax Services |
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Scholarship/Fellowship Form:
Discussion: A Form that departments use to pay scholarships or fellowships from departmental funds or grants and contracts.
Non-Resident Alien (NRA) recipients may be subject to 14% withholding on Scholarship/Fellowship payments and should make an appointment with Tax Services, 581-5414, to determine their tax liability.
Scholarship/Fellowship payments may be taxable income. To make a determination of scholarship/fellowship taxability consult the IRS Publication 970, Tax Benefits for Education, Chapter one, Scholarships, Fellowships, Grants, and Tuition Reductions .
| Scholarship/Fellowship Form | Scholarship/Fellowship Instructions | Scholarship/Fellowship Direct Deposit Form | Scholarship/Fellowship Direct Deposit Instructions | IRS Publication 970 | Ask Us Contracts & Grants Accounting |
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SE Journal:
Discussion: SE stands for Standard Electronic. These are journals are generally processed each month (using the Interface File Transfer method) to bill for goods or services provided to other campus departments.
| Transaction Detail Search Help | Ask Us General Accounting |
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Seat Preference Airfare:
Discussion: Some Airline companies are beginning to charge a separate fee for preferred seating, and the expense will be an allowable and reimbursable expense with an explanation from the traveler. The Notes Section of the reimbursement form will be sufficient area for a brief explanation. The Traveler may have a separate receipt for this expense, and expenses should be listed separately from the airline ticket. The Travel Accounting online application is being enhanced to provide a space for Airline Fees. Frequent travelers with higher airline status may be exempt from preferred seating fees.
Most of the time, our OnSite Agents can confirm a seat at the time of ticketing at no additional cost.
| Schedule of Allowable Rates - Airline Fees | Travel Planner Reservation Training | OnSite Agency | Airfare Reservation Request | Ask Us Travel |
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Security Form - Management Reports:
Discussion: A security system has been developed which allows each University employee access to only those Administrative Financial WEB Applications (e.g. Management Reports, Voucher Lookup, etc.) he/she needs to perform his/her assigned duties. The system has been designed to allow maximum flexibility for authorizing access to the system. A more complete description is available on the Financial System Report Security Overview.
This is the form to gain access to Management Reports through the CIS page.
| Security Form - Managment Reports | Security Overview | Security Form Instructions | Ask Us General Accounting |
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Security Form - Payroll Earnings, Benefits & Taxes:
Discussion: Coming Soon!
| Security Form - Payroll & Benefits | Ask Us Financial Solutions |
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Service/Recharge Centers:
Discussion: Coming Soon!
| Cost Accounting Standards Board RE: Service/Recharge Centers 2006 | Ask Us Management Accounting |
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Ship To Codes General:
Discussion: Coming Soon!
| Help Page | Ship to Codes Help | Ask Us Purchasing |
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Signature Authorization:
Discussion: Coming Soon!
| Signature Authorization Form | Signature Authorization Instructions | Ask Us Purchasing |
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Social Security Number, How to Get One:
| Steps to Get a Social Security Number | Ask Us Tax Services |
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Solicitation:
Discussion: Coming Soon!
| Solicitation by Suppliers Rule | Ask Us Purchasing |
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State Contracted Fares (Airfare):
Discussion: Our Onsite Travel Agents have access to book State negotiated rates for airfare. These tickets are advantageous as they are fully refundable and can be upgraded based upon the airline status of the traveler.
State Contracted Rates are recommended for visitors to the University, and travelers with frequently changing schedules.
| Travel Reservation Training | State Contracted Airfare Rates | Airfare Reservation Form | Travel Ask Us |
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Stop Payment Form:
Discussion: Coming Soon!
| Intertactive Stop Payment Form | Stop Payment Form Template | Ask Us Accounts Payable |
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Surplus & Salvage:
Discussion: The University Surplus and Salvage Department (US&S) is responsible for disposal of excess university property. All excess university property should be sent to US&S for sale. Departmental sale or donation of excess university property is prohibited, except to another university department. University departments may visit the US&S warehouse to purchase surplus property like computers, desks, tables, chairs and scientific equipment.
You must complete the Retirement Transfer Form (RT) and schedule a pickup of your department excess property by completing the online Surplus Pickup Request Form, see links at the bottom of this topic.
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Surplus Topics | Surplus Forms |
| Surplus & Salvage Web Site | Surplus Property Listing | Disposal of Surplus Equipment Rule | Policy 3-040 Property Accounting | Surplus Pick up Request Form | Ask Us Surplus |
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