Index and Glossary - F
- Financial Information Library
- Financial Solutions
- First Class Airfare
- Fly America Act
- Fund (Chartfield Element)
- Fund Accounting
Financial Information Library:
Discussion:The Financial & Human Resources Information Library is a web application that contains a variety of financial and human resources reports authorized users can run and download to Excel. The Library can be accessed from the CIS using either the F&BS pagelet Financial Information Library link or the HR Management pagelet Human Resources Information Library link:
- Activity Repts
- Chartfields
- Claim on Cash
- Curr Employees
- Endowment Repts
- Grants/Contract
- Payroll Repts
- Procure/Payment
- Security
| FIL Help Pages | Ask Us Financial Solutions |
Return to Topical List
Financial Solutions:
Discussion: Financial Solutions provides technical Support for the University of Utah’s financial applications. Department personnel support PeopleSoft applications, hardware and software solutions. Financial Solutions also facilitates discussion as part of the Business Process Advisory Group, or BPAG.
|
|
Financial Solutions Topics |
Financial Solutions Forms |
| Dept Site | Ask Us Financial Solutions | BPAG |
First Class Airfare:
Discussion: An aircraft is typically split into two areas of seating. First Class seating includes wider seats, more leg room, special boarding schedules and other improved service benefits. When our travelers fly for business purposes, however, it is typically most appropriate to book Coach class tickets and to avoid booking First Class or Business Class. Travel Planners must also avoid booking immediately upgradable classes of service.
We do allow our travelers to use their status to upgrade seating where the cost of the ticket is not impacted by the upgrade.
There are also circumstances where it may be appropriate to book First Class or Business Class tickets when flying internationally, or when health concerns make First Class necessary.
An Administrative Rule has been published to outline these circumstances where exceptions are granted.
University Travelers may have to reimburse the University when airfare is booked incorrectly and outside of this Rule.
NOTE: Both University and travel industry Rules governing airfare are fairly complicated. We recommend that departments us our OnSite Agents to best make appropriate business decisions.
| Airfare Costs and Class of Service Rule | Step 1: Request Airfare Options | Step 2: Request “ON HOLD” Reservation | Step 3: Confirm Itinerary | Travel Services Training | Ask Us Travel |
Return to Topical List
Fly America Act:
Discussion: The Fly America Act is a law requiring the University to use domestically owned airline companies when booking airfare purchased as part of a federally funded grant. In other words, if your department is traveling as part of a federally funded research grant, (fund 5000) you much book airfare from U.S. owned airlines, such as Delta, American, United and Continental.
There are instances where this law requires us to book a higher priced ticket than that we could obtain directly from a foreign airline carrier, but nonetheless, we must comply.
If a traveler does not follow the requirements of the Fly America Act, he/she may not be reimbursed for the cost of the airfare purchased.
We recommend in instances where our researchers are flying internationally, the airfare be booked using our OnSite Agents, to be sure that the flight is in compliance with the Fly America Act.
| More info on Fly America Act | Step 1: Request Airfare Options | Step 2: Request “ON HOLD” Reservation | Step 3: Confirm Itinerary | Travel Services Training | Ask Us Travel | Ask Us Grants & Contracts Accounting |
Return to Topical List
Fund (Chartfield Element):
Discussion: The Fund identifies the source of funds. Fund is the third element listed in the string of chartfields, and is 4 numeric characters long in BU 01 and 2 numeric characters long in BU 04. Separate funds are established to ensure observance of limitations and restrictions placed on the use of resources. Example of fund values in BU 01 are:
- 1001 – General Fund (State Appropriations)
- 2xxx – Designated Funds (sales & Service of academic departments or service units)
- 4xxx – Auxiliary Enterprises (entities servicing students and student life)
- 5000 – Contracts and Grants
- 6000 - Gifts
| University Accounting Principles Training | General Accounting | Ask Us General Accounting |
Return to Topical List
Fund Accounting:
Discussion: Fund Accounting is a financial record keeping convention generally used by public entities like the Federal Government, state municipalities, and institutions of higher education. Funds are determined by source, and should be spent from where the funds reside.
| University Accounting Principles Training | General Accounting | Ask Us General Accounting |
Return to Topical List