The Financial Web Server has experienced intermittent problems the last few weeks. Some of the applications affected by this were: Management Reports, Limited Purchase Checks, PO applications and others. Your patience while we attempted to solve the problems is appreciated. Thanks to the diligence and hard work of the ACS team, we believe these issues have been resolved. Please continue to notify us in the future of any issues with the Financial Web Applications by clicking here.

Two new FORMS pages have been added to the FBS web presence.  This will enable visitors to have access to all the FBS forms in one place.  The forms are sorted alphabetically and by department.  A FORMS link on the top row of the FBS website has been added.  This will make it easy to find the form you need especially if you are not sure which department to look in for that form.  This is similar to the FORMS pages in the FBS pagelet in CIS.  On September 15, 2008, the FORMS links on the FBS pagelet will be changed to direct users to the new FBS FORMS pages.

All Financial WEB systems will be unavailable this Sunday, November 4, 2007, from 2:00 AM until approximately noon. This includes the WEB Management Reports and other Financial links located on the Financial & Business Services Pagelet of the CIS.

The University utilizes several different methods and tools in helping faculty and staff procure and pay for small dollar items. The P-Card is one of these tools, which has proven to be an efficient and cost-effective method for many departments within the University. A new memo from the Associate Vice President for Financial & Business Services encourages university business officers to look for opportunities to use the P-Card even more, where it is possible and practical to do so. Please click here for more details.

The Purchasing Card Program is upgrading the current bank system to a new program called PaymentNet.

How will this change affect cardholders and reallocators?

• This will affect anyone who uses the existing “Pathway Net” or “Purchasing Cards Online” system. PaymentNet will have the same capabilities as the current system as well as many improvements.

Training for PaymentNet will be available for anyone who is interested in learning this new tool. More information regarding dates and times of these training sessions will be announced soon! Please contact the Purchasing Card Program with any questions, 581-7241 or .

The “Year-End Informatin & Dates” link at the bottom of the Administrative Financials section of CIS (Campus Information System) has been updated for the close of the current fiscal year. Please review the document for any dates that may apply to you.

MasterCard has decided that there will be two transaction lines appear for every International transaction made on the University Purchasing Card. The first line will be for the transaction and the second will be a 1% “International Transaction Fee“. Reallocators should reallocate the fee the same as they would the transaction.

This fee has always been a part of every international transaction but now MasterCard will be separating the fee for ease of disclosure. The fee charged is a convenience fee, which is allowed under MasterCard (and Visa) rules. It truly is a convenience to the University to have the international exchange rate applied by them at the best rate possible. The Purchasing Card is by far the most efficient mechanism of procuring supplies in a foreign currency. The fee does not appear to be associated with Canadian purchases.

Please call or send an email to pcard@purchasing.utah.edu if you have questions regarding this or any other Purchasing Card issue.

There has been a time-saving accentuation added to the online Purchasing Card reallocation system. The amount of the transaction will now default into the first line on the reallocation screen.

This was implemented due to the fact that 93% of all transactions are reallocated to just one line. However, this means that if you wish to un-reallocate (same day, if the status column still has an "A"), then on the reallocation screen be sure to select "delete" as well as entering a zero in the amount column.

If you have any questions about reallocation or the Purchasing Card, please send an email to pcard@purchasing.utah.edu or call 581-7241