*** Reminder *** Pay Advices are no longer printed. Use the View Paycheck option to view your current (and past) pay stub(s).

The Payroll Processing for the November 20th, 2009 paycheck is completed, and the paycheck information is available on the Campus Information System.

1. Signon to the CIS and click the Employee tab (if it is not your default tab).
2. Click Payroll, Taxes and Salary.
3. Click View Paycheck and you will see your current check.
4. Click W-4 Tax Information and you can view/update your W-4 Tax Information.
5. Click Direct Deposit and you can view or edit your direct deposit accounts, or suppress the printing of your direct deposit advice.

Please remember if your net pay is being direct deposited, it will not be in your bank account until NOON on November 20th, 2009. If you receive a check you will have to pick it up in your department on the normal scheduled time of distribution on pay day.

Additional training on the self service applications are available at The University of Utah’s Epay System.

Payroll Reports: For more information about how to view your Check and Advice Roster please see the FBS News Post - Check Advice Roster

Important Information

All Payroll self-service functions are turned off during payroll processing, which begins on the final day of the pay period at 5:00 PM and ends on payday.

If you have further questions please call Payroll at 581-7873.

The suite of Earning, Benefit and Tax Reports in the Financial and Human Resources Information Library (FIL/HRIL) has been enhanced with new offerings and renaming of existing reports, paving the way for the Peach (Home Dept), Pink (Project), and Blue (Activity) EBT Reports to GO GREEN. The suite, available in the renamed PAYROLL REPTS folder, offers the following reports:

• EBT - employer-paid Earning, Benefit and Tax detail with summary options
• Encumbrance - total Fiscal Year-To-Date Earnings, Remaining Encumbrance amount, and Distribution data

Good Reads: the Payroll Reports overview, more about FIL/HRIL, each report’s Details (links above and on the FIL/HRIL report parameters page) and previous news posts related to this rollout: Are you ready for Paperless Payroll Advices and EBT Reports and Paperless EBT Reports Date Correction.

Contact HR/Payroll at HR-Info@hsc.utah.edu with questions.

Some employees are seeing a blank page when they try to view their Pay Stub in PDF format. This can be resolved by clearing cookies and cache on your browser. If you have further difficulties please contact Payroll at 581-7873.

In a previous news post, Are you ready for Paperless Payroll Advices and EBT Reports?, we announced the EBT reports would be available online only beginning with the November 15th Pay Period. In fact, the October 15th Pay Period will be the last period with paper EBT Report distribution, scheduled to be delivered this week. Beginning with the October 31st Pay Period, the EBT Reports will only be available online.

This is a reminder that the last payroll advices will be printed on October 22, 2009.  Human Resources will stop printing these advices for the November 6, 2009 payroll processing.  Pay Advices can be viewed on the Campus Information System (CIS) by navigating to the Payroll, Taxes and Salary link found in the My Human Resources/Payroll pagelet.

In addition, Payroll Earnings, Benefits, and Taxes (EBT) Reports will only be available online beginning with the November 15^th Pay Period reports. The online reports are already accessible from the Financial and Human Resources Information Library (FIL/HRIL) in CIS. Those who have not received FIL/HRIL training may sign up for the class here. With online reporting, users must now be pre-authorized to view EBT data. Many of you likely already have the appropriate security authorization, but some of you may not. You should secure the appropriate security access in preparation for this deadline and in advance of attending FIL/HRIL training. 

To verify your access you may log onto the CIS and navigate to either the Human Resources Information Library link found in the Human Resource Management pagelet or the Financial Information Library link found in the Financial & Business Services pagelet. Go to the EBT REPORTS (soon to be renamed PAYROLL REPTS) folder and attempt to run the report(s) you need. The reports currently available are: 

• EBT by Activity
• EBT by Emplid (Home Dept security driven)
• EBT by Home Dept
• EBT by Project 

Several more Payroll Reports will be coming online soon, watch for news announcing additional offerings in the coming weeks. 

You do not have appropriate security access to view EBT’s online if: 

• you get a Security Authorization error when you try to open the Information Library application, or
• you do not see the EBT FOLDER or the report you need within the folder, or
• you see the EBT Report you need, but get an error when you attempt to enter in your department or chartfield # 

If you determine you need to gain security authorization and you need to see… 

• EBT’s by Home Department (similar to the current “peach” paper report) or Reporting Department, you’ll need to request the “HRIL Payroll Reporter” role for the Departments you need to see using the PAN/HRIL/FYSC Online Security Authorization Form. To understand how to request the appropriate security, please contact your HR Service Team. 
• EBT’s by Activity (the “blue” paper report), Project (the “pink” paper report), or BU 02/03 Financial Org, use the Payroll Web Earnings, Benefits, & Taxes Reports Security Authorization form. Various levels of access can be requested. To understand how to request the appropriate security, please refer to the Financial Security Overview and Instructions before completing the form. 

If you have any questions, feel free to.

Please review the attached guidelines and approved process pertaining to overpayments and subsequent collection procedures.  If you have any questions regarding the guidelines, please contact the Payroll office at 801-581-7873.

or  

We are pleased to announce two additions to the suite of Payroll Earning, Benefit and Tax (EBT) reports in the Financial and Human Resources Information Library (FIL/HRIL):

• EBT by Activity - similar to the hardcopy blue EBT’s mailed each pay period
• EBT by Project - similar to the hardcopy pink EBT’s mailed each pay period

EBT’s in FIL/HRIL offer many enhancements over the hardcopy and WEB Management Report EBT’s, including:

• ability to pull both current and historical EBT data–you get to specify the range of pay periods to include
• ability to pull detailed information (specific types of earnings, benefits and taxes) or summary data–it’s your choice
• ability to summarize payroll amounts across multiple pay periods at once, or see detail by pay period
• ability to view payroll amounts per complete funding chartfield string, or summarize amounts at the Activity, Project or BU 02/03 Org level (omitting the funding account detail)
• ability to download to Excel

Look for these two new offerings in the Information Library EBT REPORTS folder using the Financial Information Library or Human Resources Information Library link on the Campus Information System.

In support of the recent Human Resources announcement that the hardcopy EBT’s will no longer be distributed beginning November 2009 (see a copy of the memo below), we want to hear if we’ve hit or missed your EBT reporting needs. 

Please(or tell us) what you think!

HR Memo

DATE:          August 31, 2009 TO: Deans, Directors, and Department Chairs 

FROM:         Joan Gines, Interim Vice President, Division of Human Resources 

SUBJECT:  Payroll Reports and Paycheck Advices  

As a result of budget initiatives and in alignment with the University of Utah’s commitment to green initiatives, Human Resources is moving toward suppression of paper reports and advice statements that are available in an online version.  We seek your participation and support in achieving the goals of the University to lessen our environmental impact and to operate within the reduced budget constraints. 

The Payroll Earnings, Benefits, and Taxes Reports are now available through the Human Resources Information Library (HRIL) and the printing of these reports will discontinue in November 2009.  Human Resources will train those unfamiliar with HRIL over the next two months to ensure they are ready to make the online conversion. 

Also, several thousand employees continue to receive a paper copy of their paycheck information.  At this time we are working toward full suppression of these statements.  We will stop printing these advices by the November 6, 2009 payroll processing.  The Human Resources and Administrative Computing Services team have made enhancements to the online view to include all of the information currently on the pay advice statement.  This information can be saved and payroll history can also be viewed.  There are many advantages to the employee viewing their information online, including the security provided and the availability of access 24/7. 

Thank you for your help in supporting Human Resources, the University of Utah, and our environment.

Payroll accounting for potential Work-Study employees MUST be correct by the pay period ending 09/30/09.  If the payroll accounting is not correct, the student may lose their Work-Study funding and the employer will not be able to hire the student as a Work-Study employee after 09/30/09.

Please review your records for the following:

1) You must have a current JRN.  The JRN authorizes the student to work for a specific department for a specified period of time.  The JRN also indicates the authorized account number that must be used in order to utilize Work-Study funding.

2) The chartfield distribution on the e-PAF must include the Org ID and account number that is authorized on the JRN.

3) Please be aware that wages charged to any ORG ID and/or account number other than those authorized on the JRN, are an indication that the student is not set up as a Work-Study employee.  Carefully review your Payroll Earnings, Benefits, and Taxes reports.  Errors not corrected within the subsequent pay period may cause the student to lose their Work-Study funding.

If you have any questions regarding this notice or about a student’s Work-Study status, please contact the FWS coordinator at faws@sa.utah.edu.

Payroll federal withholding taxes for nonresident alien employees may increase beginning with the August 15th, 2009 paycheck due to implementation of the IRS mandated American Recovery and Reinvestment Act of 2009 new tax tables. Nonresident alien F-1 students from India are not included in the change. Nonresident alien employees qualifying for a tax treaty exemption will not be affected until the treaty exemption limit is reached.

For questions regarding this information, please contact Sara Emery in Tax Services at 581-5414 or .

We excitedly announced in June that you could sign up to receive your W-2 electronically. 

Now we have more exciting W-2 news!

You now have the ability to view your W-2 form year round.  No longer will they be unavailable online after the tax season ends.  Your W-2 forms back to 2001 are now available to see all the time.  To view your W-2:

1. Sign on to the CIS and click the Employee tab (if it is not your default tab).
2. Click   W-2 Form Reprint and you will have access to your W-2’s back to 2001.

If you have any questions,