The Payroll Processing for the November 21st, 2008 paycheck is completed, and the paycheck information is available on the Campus Information System.

1. Signon to the CIS and click the Employee tab (if it is not your default tab).
2. Click Payroll, Taxes and Salary.
3. Click View Paycheck and you will see your current check.
4. Click W-4 Tax Information and you can view/update your W-4 Tax Information.
5. Click Direct Deposit and you can view or edit your direct deposit accounts, or suppress the printing of your direct deposit advice.

Please remember if your net pay is being direct deposited, it will not be in your bank account until NOON on November 21st, 2008. If you receive a check you will have to pick it up in your department on the normal scheduled time of distribution on pay day.

Additional training on the self service applications are available at http://www.hr.utah.edu/payroll/epay.ppt

Payroll Reports: For more information about how to view your Check and Advice Roster please see attached link http://fbs.admin.utah.edu/index.php/2007/01/12/check-advice-roster/

Important Information

All Payroll self-service functions are turned off during payroll processing, which begins on the final day of the pay period at 5:00 PM and ends on payday.

If you have further questions please call Payroll at 581-7873.

Two new FORMS pages have been added to the FBS web presence.  This will enable visitors to have access to all the FBS forms in one place.  The forms are sorted alphabetically and by department.  A FORMS link on the top row of the FBS website has been added.  This will make it easy to find the form you need especially if you are not sure which department to look in for that form.  This is similar to the FORMS pages in the FBS pagelet in CIS.  On September 15, 2008, the FORMS links on the FBS pagelet will be changed to direct users to the new FBS FORMS pages.

Work Study Deadline 09/30/08

Payroll accounting for potential Work Study employees MUST be correct by the pay period ending 09/30/08.  If the payroll accounting is not correct, the student may lose their Work Study funding and the employer will not be able to hire the student as a Work Study employee after 09/30/08.

Please review your records for the following:

1) You must have a current JRN.  The JRN authorizes the student to work for a specific department for a specified period of time.  The JRN also indicates the authorized account number that must be used in order to utilize Work Study funding.

2) The employee’s chartfield distribution (submitted via e-PAF or PAN Distribution) must include the Org ID and account number that is authorized on the JRN.

3) Please be aware that wages charged to any ORG ID and/or account number other than those authorized on the JRN, are an indication that the student is not set up as a Work Study employee.  Carefully review your Payroll Earnings, Benefits, and Taxes reports.  Errors not corrected within the subsequent pay period may cause the student to lose their Work Study funding.

If you have any questions regarding this notice or about a student’s Work Study status, please contact the FWS coordinator at faws@sa.utah.edu.

You’re now just a click (or two) away from knowing who can initiate and approve ePAF’s in your department. A new query is available in the Financial & Human Resources Information Library that lists employees with access and their specific ePAF roles (dept head, proxy, alternate, initiator) per department. Payroll Reporters and others with HRIL Reporter or HRIL Manager security can access the HR ePAF role by DeptID report from the SECURITY folder, and are encouraged to run it periodically to review/monitor individuals’ ePAF security authorization.

To access the query, log on to the Campus Information System, go to the Employee tab, locate the Human Resources Management pagelet and select the Human Resources Information Library link. Expand the SECURITY folder and click on the HR ePAF role by DeptID query title. You may contact your Service Team if you have any questions.

Have you ever wished you could get all of your department’s employee payroll distributions into an Excel spreadsheet? A new feature is now available in D-Jobs that lets you do just that. Check it out! From D-Jobs, select the Show Distributions button then choose the To Excel (Distributions) button. This may be a great way to help you do a final review of your new year payroll distribution assignments to be sure your employees will be paid out of the correct funding source this upcoming first pay period of the new fiscal year.

Associate Vice President Jeff West has published an official Rule meant to serve as authoritative clarification for departmental decisions and procedures surrounding electronic initiation and approval of payroll transactions.

This Rule coincides with the related implementation of the ePAF system and the editorial changes to PPM 3-7. These changes are to strengthen statements, minimize financial risk to the University, and to update terminology allowing for electronic work-flow procedures.

We encourage departments to review both PPM 3-7 and the associated Rule entitled, “Initiating and Approving Electronic Transactions,” and to carefully consider procedures of signature authority and responsible delegation.

Policy link: http://www.admin.utah.edu/ppmanual/3/3-7.html
Rule link: http://fbs.admin.utah.edu/download/guidelines/Rule_3_003.pdf

Thank you for your attention to these issues; please distribute as you deem appropriate.

The error causing the Print PAN(s) function in D-Jobs to fail has been resolved and users can once again select multiple PAN’s to print at a time. This feature is available for current PAN data. To print multiple PAN’s at once, select the checkbox to the left of each employee in D-Jobs you would like printed, then click the “Show Selected” button. When the select group appears on the page, you’ll find the “Print PAN(s)” option near the top of the page.

It’s that time of year when payroll distribution updates are hitting the database from multiple sources–PAN Distribution, Vision, FYSC, ePAF and paper PAN’s. The potential for payroll distributions to be off is always higher around fiscal year end. Please pay attention to distributions when in FYSC, and monitor distributions closely using buttons in D-Jobs over the next three pay periods (and year round, as always!).

 Take advantage of the D-Jobs Distributions Ending button, which shows jobs with distribution problems spanning 3 pay periods (currently displaying through the July 15 pay period). Select the Show Distributions button in D-Jobs, and you’ll find the Distributions Ending button near the top of the page.

Human Resources new ePAF system was launched today. Departments that have received training may now begin using the new system.

Before initiating new ePAF’s in your department, your Department/Org Head may want to access the Manage Personal Workflow eForm and delegate approval authorization. Click here for more information on the 3 delegated approver roles to determine which will best fit with your department’s approval needs.  

To access the ePAF system, log on to the Campus Information System and locate the ePAF pagelet (box) on the Employee tab.

Browse the ePAF website or contact your HR Service Team for more information or support with the new ePAF system.

The Utah Legislature amended the way that Utah income taxes are calculated. Accordingly, there is a new 2008 payroll tax withholding table. The new table will be in effect beginning with the pay period ending 3/15/08.

You may notice a minor difference in your Utah income tax withholding on the paycheck issued on Mar 21st, 2008 compared to prior paychecks, even though your tax withholding status has not changed.

For detailed information regarding the Utah 2008 revised tax withholding tables, please go to Utah Tax Commission web site at: http://tax.utah.gov/forms/pubs/pub-14.pdf

Please contact Tax Service at 585-0382 if you have any questions on this matter.