Accounts 61400 - 61419, previously titled “Equip-Insurable $1,000-$4,999″, has been changed to “Equip-Non Capitl $1,000-$4,999″.

 if you have any questions.

Our next run of Endowments 101 is scheduled for 2:00 p.m. on Wednesday, May 20 in OSH 175.  We’ve updated the material to include information about the donor endowment reporting project.  To register, click here.

If you have any questions, 

Consider the following questions:

• I wonder if the Accounting Statements have been mailed?  <answer>
• Has the Payroll Journal has been posted to the General Ledger?  <answer>
• When are the Personal Activity Reports (PAR’s) due back?  <answer>
• When was the last time the F & A was posted to the General Ledger?  <answer> 

The answers are just a few clicks away!

$Y$-EVENT$ is a single link where you can find out when the most common Financial System Events occurred.

If you have questions/suggestions, please leave a comment below or Ask Us.

As reported in an earlier news post, the Financial Web Apps (located in the FBS pagelet and FBS Admin pagelet) in the Campus Information System have moved to a different WEB Server.

As of today, March 13, 2009, ALL OLD Bookmarks  for  all U of U Web Applications (urls begin with www.acs.utah.edu/prod/financials, www.acs.utah.edu/prod/bin, and www.acs.utah.edu/prod/hrbin) will not work! 

Since these applications are all located inside the CIS, it is always best to select the desired application from the appropriate CIS menu. 

Ask Us if you have any questions.

Click here to view a memo from Theresa Ashman, University Controller, regarding the upcoming visits from the State Auditor’s Office.

A new page has been added to the FBS Web presence that will allow users to know of any issues with FBS Web Applications.  If known, issues are listed on the new page. If you are experiencing any issue not listed, a link exists on the page to report the issues to FBS.  The link to the new page is a picture of a lifesaver (below). This lifesaver has been strategically placed in various places in the FBS Web presence as well as the FBS pagelet in CIS.

Hyperlinks have been added to Management Reports and other web applications. These hyperlinks on column titles and labels, link to references explaining that particular topic and will help the user understand and use Management Reports as it was designed. How you will notice these references, they are red!  The Orgid lookup, Activity lookup and Project lookup pages now have dynamic column sorting.  A “sorting arrow” is located at the bottom of the column header which can be used to sort the page by that column.  This will make it easier for users to review the information on the screen without having to download to an Excel file.

Two new FORMS pages have been added to the FBS web presence.  This will enable visitors to have access to all the FBS forms in one place.  The forms are sorted alphabetically and by department.  A FORMS link on the top row of the FBS website has been added.  This will make it easy to find the form you need especially if you are not sure which department to look in for that form.  This is similar to the FORMS pages in the FBS pagelet in CIS.  On September 15, 2008, the FORMS links on the FBS pagelet will be changed to direct users to the new FBS FORMS pages.

Each department should ensure the appropriate level of effort of Key Personnel on projects. Key Personnel include all Principal Investigators and others specifically listed on the awarding document.  Recently the auditors of grants and contracts have been concerned that Key Personnel have not been charged as budgeted on federal awards.  Normally a person’s home department has the knowledge of the amount estimated, accumulated and reported effort for each Key Person.

Would you please take the time to review the percent of effort budgeted for Key Personnel on federal awards.  Key personnel must provide effort at the level budgeted.  If there is a reduction of effort for Key Personnel greater than 25% of the budgeted amount, then it is necessary to obtain the appropriate approval from the awarding agency.

In regards to the management reports, it is important that the reports are reviewed promptly upon receipt and retained in the department.  Do not return reviewed reports to the accounting department. It is the responsibility of each responsible person to review his/her monthly Management Reports. Your review (or that of your designee) MUST be documented on the first page of each Activity or Project.

If you have questions, please contact the representative in Grants and Contracts Accounting responsible for your project.

Click here to view a memo from Theresa Ashman, University Controller, regarding the upcoming visits from the State Auditor’s Office.