As reported in an earlier news post, the Financial Web Apps (located in the FBS pagelet and FBS Admin pagelet) in the Campus Information System have moved to a different WEB Server.

As of today, March 13, 2009, ALL OLD Bookmarks  for  all U of U Web Applications (urls begin with www.acs.utah.edu/prod/financials, www.acs.utah.edu/prod/bin, and www.acs.utah.edu/prod/hrbin) will not work! 

Since these applications are all located inside the CIS, it is always best to select the desired application from the appropriate CIS menu. 

Ask Us if you have any questions.

All campus credit card processing using the UPAY system will be down on February 17^th from 4:00AM to 6:00AM for systems updates.  Contact Lisa Zaelit 581-3968 or Lee Stenquist 585-3617 for questions or Ask Us if you have any questions concerning this post. 

A new page has been added to the FBS Web presence that will allow users to know of any issues with FBS Web Applications.  If known, issues are listed on the new page. If you are experiencing any issue not listed, a link exists on the page to report the issues to FBS.  The link to the new page is a picture of a lifesaver (below). This lifesaver has been strategically placed in various places in the FBS Web presence as well as the FBS pagelet in CIS.

Hyperlinks have been added to Management Reports and other web applications. These hyperlinks on column titles and labels, link to references explaining that particular topic and will help the user understand and use Management Reports as it was designed. How you will notice these references, they are red!  The Orgid lookup, Activity lookup and Project lookup pages now have dynamic column sorting.  A “sorting arrow” is located at the bottom of the column header which can be used to sort the page by that column.  This will make it easier for users to review the information on the screen without having to download to an Excel file.

The Board of Trustees has approved a new policy (Policy 3-070) which addresses both internal and external standards as they relate to the acceptance of credit cards for a variety of University services, such as tuition payment and ticket sales.  Departments that accept credit cards for payment of goods or services must familiarize themselves with this new policy.  Procedures affected by this new policy will be forthcoming. 

If your department is affected by these changes, please review:

Policy 3-070: Payment Card Acceptance, effective December 8, 2008

Rule: Credit Card Guidelines, dated 1/22/07

Rule: Credit Card Security (PCI DSS) Standards, dated 7/18/08

The Financial Web Server has experienced intermittent problems the last few weeks. Some of the applications affected by this were: Management Reports, Limited Purchase Checks, PO applications and others. Your patience while we attempted to solve the problems is appreciated. Thanks to the diligence and hard work of the ACS team, we believe these issues have been resolved. Please continue to notify us in the future of any issues with the Financial Web Applications by clicking here.

A new WEB Server now hosts the University Financial Applications (Management Reports, Chartfield Lookups, etc.). This change should be transparent to the End-User.

Please contact someone in Financial and Business Services immediately if you experience any problems. 

Financial and Business Services is excited to announce the addition of the “Payment Card Acceptance/eCommerce” pages to its Web Presence.  You can view the new content at http://fbs.admin.utah.edu/index.php/payment_card.  This additional information will be helpful for departments across the University,  as they engage in business transactions using either Payment Cards or eCommerce.

Two new FORMS pages have been added to the FBS web presence.  This will enable visitors to have access to all the FBS forms in one place.  The forms are sorted alphabetically and by department.  A FORMS link on the top row of the FBS website has been added.  This will make it easy to find the form you need especially if you are not sure which department to look in for that form.  This is similar to the FORMS pages in the FBS pagelet in CIS.  On September 15, 2008, the FORMS links on the FBS pagelet will be changed to direct users to the new FBS FORMS pages.

All departments accepting credit card payments by any means, including third party software are subject to Payment Card Industry Data Security Standards.  (PCI DSS) The Income Accounting and Student Loan Office along with the Compliance Office of OIT will be developing mandatory procedures to help University departments understand these security standards and to remain compliant in order to protect both the University and our customers. 

An Administrative Rule has been developed to describe the basis for and plan to incorporate these compliance procedures: