Publication & Printing Services’ documents are now available for viewing via Management Reports located under ‘Financial & Business Services’ in CIS.  Should you experience a ‘Document Not Found’ error message when using the spyglass to access a document, please wait for a day or two as the document may need to be scanned.  However, if you believe that sufficient time has elapsed for this to occur, contact the Publication & Printing Services department at 581-6171.

A new WEB Server now hosts the University Financial Applications (Management Reports, Chartfield Lookups, etc.). This change should be transparent to the End-User.

Please contact someone in Financial and Business Services immediately if you experience any problems. 

The ending quarter endowment pool unit market value for June 30, 2008, is $208.16 per unit.  This information is necessary for Method 2 of projecting endowment income and is provided quarterly through FBS News.  All other factors in the instructions remain the same through the calendar year.  For detailed instructions on how to project endowment income, please refer to an earlier posting at: http://fbs.admin.utah.edu/index.php/2008/02/12/endowment-projections/.

Two new FORMS pages have been added to the FBS web presence.  This will enable visitors to have access to all the FBS forms in one place.  The forms are sorted alphabetically and by department.  A FORMS link on the top row of the FBS website has been added.  This will make it easy to find the form you need especially if you are not sure which department to look in for that form.  This is similar to the FORMS pages in the FBS pagelet in CIS.  On September 15, 2008, the FORMS links on the FBS pagelet will be changed to direct users to the new FBS FORMS pages.

Budget Amounts Listed on Management Reports 

In connection with the implementation of the VISION budget system, budget amounts on monthly Management Reports may reflect budgeted amounts through the current month as opposed to an annual amount. This is a change from prior year reports where an annual budget amount was listed for all Activities.

Budget amounts for Activities in Funds other than 1001 will show a budgeted amount equal to the amount budgeted through the current month (fiscal year-to-date). If you submitted monthly budget amounts through the VISION system this will reflect the amount you budgeted for each month. If you submitted an annual budget amount then the monthly budget amount will be calculated by dividing the annual amount by 12.

For all Activities in Fund 1001, the budget amount shown on the Management Reports will be an annual amount.

Related to this change is the introduction of a new “Monthly Variance Report” which is available as one of the report options if you are using the online Management Reports. This report will show the budget amount and revenue/expense for the current month, the fiscal year-to-date, and the total budget amount for the entire year. This report can be a valuable tool to assist you in tracking your revenue and expenses compared to your budgeted amounts throughout the year.

If you have questions regarding the budget amount printed on your monthly Management Reports please contact the Budget Office. (Sandy Hughes, 581-6455 or Mark Winter, 585-3982).

It has been discovered that when creating multiple Journal Entries, that the auto-numbering feature may not work correctly.  If a user is creating Journal Entries and clicks “Reset Form” after the first form is complete, the next form does have the correct number.  Hitting “Reset Form” after the second form is complete, may cause the auto-numbering feature to reuse the second number.  This duplicate problem may cause confusion when posting the Journal Entries to the General Ledger.    This is happening in Internet Explorer 7 and not in Firefox.

A setting in Internet Explorer 7 can cause “Auto-numbered” forms to reuse previously used numbers.  Please follow these instructions to ensure that Internet Explorer 7 has the proper settings when you use “Auto-numbered” forms.

Documents in Management Reports are now being displayed in PDF format.  The PDF images are clearer and easier to read. 

A new added feature is the ability to view documents where there are duplicates.  If a duplicate exists, more than one link will be available at the top of the page.  Just click on the other links to view the duplicates.

The ending quarter endowment pool unit market value for March 31, 2008, is $211.56 per unit.  This information is necessary for Method 2 of projecting endowment income and is provided quarterly through FBS News.  All other factors in the instructions remain the same through the calendar year.  For detailed instructions on how to project endowment income, please refer to an earlier posting at: http://fbs.admin.utah.edu/index.php/2008/02/12/endowment-projections/.

As a reminder, the Purchasing Department will automatically close all annual blanket, lease, and maintenance purchase orders valid through June 30, 2008.  It is not necessary to submit an on-line closure request for these purchase orders.  They will be closed on July 17, 2008, before the June 2008 accounting calendar closes.  Please contact Purchasing, x1-7241, with any questions.

Beginning April 23rd, a new managment report selection will be available entitled “Monthly Variance Report“. This report is for Activities and BU02 & BU03 OrgIDs. It is not for Grant and Contract Projects. The report shows budget, actual revenue and expense, and the budget variance for both the current month and year-to-date. Take a look!