Accounts 61400 - 61419, previously titled “Equip-Insurable $1,000-$4,999″, has been changed to “Equip-Non Capitl $1,000-$4,999″.

 if you have any questions.

We are pleased to announce that the WEB Management Reports have been enhanced. You can now view historical encumbrance amounts for prior accounting periods. Previously, you could only see the encumbrance amounts for the open (current) accounting period. Note that this historical information is only available for periods back to and including July 2008.

Please contact your friendly cognizant accountant with any questions or concerns or if you prefer,

Our next run of Endowments 101 is scheduled for 2:00 p.m. on Wednesday, May 20 in OSH 175.  We’ve updated the material to include information about the donor endowment reporting project.  To register, click here.

If you have any questions, 

The criteria frame at the top of each Activity/Project Management Report has been enhanced to allow users to switch between an Activity and a Project without returning to the Main Criteria Page.

As always, if you have any questions,

The following communication went out via email earlier today. If you have already participated in the survey, thank you!

You do not need to fill out the survey again. 

Please feel free in leaving a comment below. If you have other questions, please Ask Us.

To: Principal Investigators, Account Executives, & Business Officers
We NEED your feedback!

Policy 3-003, Authorizations and Approvals Required for Financial Transactions, states that a key element in the University’s internal control environment is review and approval of the monthly management reports. The policy further requires that the account executive or principal investigator sign the Financial Management Reports to “evidence” this review.

A lack of signature on the reports is a frequent audit finding.  Based on the results of audits and anecdotal comments, we believe that the current process isn’t necessarily leading to the level of understanding and accountability that the policy intends to foster.

In order to help us understand this better, we’ve created a survey on current practices and we’d appreciate your taking a few moments to respond. We’re encouraging you to share this survey link with anyone you think may have a role or interest in reviewing Financial Management Reports or Payroll Earnings and Benefits reports.

The responses are not intended to lead to an audit of your area and the information gathered will not be used for that purpose.

Later surveys and discussions will gather requirements for potential improvements in financial information provided. The current survey will close on April 3.

If you utilize a shadow system or recast the University Financial Management reports into some other format, please share a sample by sending it to Theresa.ashman@admin.utah.edu .

To participate in the survey, please follow this link.  Unless you choose to provide your contact information at the end of the survey, your responses are anonymous.

http://www.surveymonkey.com/s.aspx?sm=l2c3I8m5zz_2bsEgPbrsuNlQ_3d_3d

Thank you for your help with this project!

Theresa L. Ashman, CPA
Controller
201 S Presidents Circle, Room 408
Salt Lake City, UT  84112
(801) 581-5077 voice
(801) 585-5257 fax

Consider the following questions:

• I wonder if the Accounting Statements have been mailed?  <answer>
• Has the Payroll Journal has been posted to the General Ledger?  <answer>
• When are the Personal Activity Reports (PAR’s) due back?  <answer>
• When was the last time the F & A was posted to the General Ledger?  <answer> 

The answers are just a few clicks away!

$Y$-EVENT$ is a single link where you can find out when the most common Financial System Events occurred.

If you have questions/suggestions, please leave a comment below or Ask Us.

As reported in an earlier news post, the Financial Web Apps (located in the FBS pagelet and FBS Admin pagelet) in the Campus Information System have moved to a different WEB Server.

As of today, March 13, 2009, ALL OLD Bookmarks  for  all U of U Web Applications (urls begin with www.acs.utah.edu/prod/financials, www.acs.utah.edu/prod/bin, and www.acs.utah.edu/prod/hrbin) will not work! 

Since these applications are all located inside the CIS, it is always best to select the desired application from the appropriate CIS menu. 

Ask Us if you have any questions.

After hearing from several of you, we have added more filtering options to most of the Financial Information Library (FIL) queries. New prompts give users the option to run an Activity or Project report for just a single Account Executive or PI, a single Activity or Project, or to include future Projects (where applicable). 

Check them out to see for yourself! Share your comments (below) or send us your feedback directly.

When trying to access documents (using the spyglass)  from Management Reports, some users are receiving an error. The error is:

Fatal error: Call to a member function Execute() on a non-object in C:\Web\htdocs\Fortis.class.php on line 73

***Update***  A work around is available!!  Click here for information on how to retrieve your document. 

If you find this information helpful, please leave a comment below.

We are working to resolve this.  Watch for updates on the FBS Web Application Status Page  =>  

Financial and Business Services is pleased to offer colleges and departments updated instructions on the two methods for estimating the amount of endowment income expected during the next fiscal year.  The necessary factors for doing the calculations will be provided on either an annual or quarterly basis, depending on how often they change. 

Click here for updated detailed instructions.

Click here to register for Training taught in conjunction with the Endowments 101 Workshops.