Index and Glossary – R

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Recycling:

Discussion: Recycling is handled through approved programs of the University. University Surplus and Salvage (Surplus) recycles ferrous metals and non-ferrous metals. Electronic waste (e-waste) is also received by Surplus and recycled through approved recyclers.

| Office of Sustainability | Ask Us Surplus |

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Refrigeration Equipment and Appliance Disposal:

When disposing of refrigeration equipment or appliances through University Surplus and Salvage it is necessary to ensure that chemical, biological, or radiological storage appliances are clean and cleared as safe prior to request for disposal per departmental safety protocols.

| Surplus & Salvage Web Site | Refrigeration Equipment and Appliance Disposal | Policy 3-040 Property Accounting | Policy 3-041 Accountability for Noncapital Equipment | Surplus Pick up Request Form | Ask Us Surplus |


Request for Economic Deferment:

Discussion: This form is submitted to Income Accounting and is used to request forbearance or deferment of student loan payments due to economic hardship.

| Request for Economic Deferment Form | Request for Economic Hardship Deferment | Tuition Information  | Ask Us Income Accounting |

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Request for Inventory Extension:

Discussion: This form is submitted to Property Accounting to request a necessary extension to inventory deadlines. Inventories must be completed according the Policies and Rules governing the process.

| Request for Extension Form | Policy 3-040 Property Accounting | Annual Inventory Procedures | Inventory InstructionsAsk Us Property |

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Request for Proposal (RFP Template):

Discussion: This form should be used by University officers when it is necessary for the University to purchase goods or services in excess of the procurement limit.

| MSWord FormRule R3-100C: Requisition Preparation and Processing | Ask Us Purchasing |

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Request for School Deferment:

Discussion: This form is submitted to Income Accounting and is used to request forbearance or deferment of student loan payments due to school attendance.

| Request for School Deferment Form | Ask Us Income Accounting |

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Request for Yellow Tags:

Discussion: This form is submitted to Property Accounting and is completed to request yellow tags, used by departments to tag their insurable assets.

| Request for Yellow Tags Form | Annual Inventory ProceduresInventory Instructions | Policy 3-040: Property Accounting | Ask Us Property |

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Request to Change Asset Information:

Discussion: This form is submitted to Property Accounting and is completed to provide changes in asset location, manufacture, and Sub-Reporting Unit (SRU) to Property Accounting.

| Request to Change Asset Information Form | Annual Inventory ProceduresInventory Instructions | Policy 3-040: Property Accounting | Ask Us Property |

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Request to Change Inventory Controller:

Discussion: This form is submitted to Property Accounting and is use to change the Inventory Controller of a specific ORG. The Inventory Controller is the person responsible to complete the Annual Inventory Procedures.

| Request to Change Inventory Controller Form | Annual Inventory Procedures | Inventory Instructions | Policy 3-040: Property Accounting | Ask Us Property |

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Requisition/General PO:

Discussion: The General Purchase Order or Requisition form is submitted to Purchasing and is used to request services, equipment or supplies over $5,000.

| Requisition Form | PO Terms and Conditions | FBS Help – Purchase Orders | FAQ Intangible Assets | Procurement Basics | Purchasing and Procurement | Rule R3-100C: Requisition Preparation and Processing | Requisition/Continuation Form | Purchase Order Help | Ask Us Purchasing |

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Reportable Transactions:

Discussion: Refers to payments made to a vendor where the amount will be reportable to the IRS on a 1099 form.

| Reportable Transactions Momentum Newsletter Article | Ask Us Accounts Payable|

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Research Administration Training

Discussion: The Research Administration Training Series (RATS) is offered by the Office of the Vice-President for Research. FBS recommends these courses for those involved in the financial administration of University research.

| FBS Training List | Momentum Newsletter Article | Ask Us FBS|

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Restricted Funds, Administration of:

Discussion: All resources of the University are initially classified as either unrestricted or restricted. This concept is applied to all fund groups.

The Current Funds group has two basic subgroups—unrestricted and restricted. Unrestricted current funds include all funds received by the University for which no stipulation was made by the donor or other external agency as to the purposes for which the funds should be expended. Restricted current funds are those available for financing operations, but which are limited by donors or other external agencies to specific purposes, programs, departments, or schools. Externally imposed restrictions are to be contrasted with internal designations imposed by management on unrestricted funds. Internal designations do not create restricted funds, inasmuch as the removal of the designation remains at the discretion of management.

The distinction between unrestricted and restricted funds is maintained through the use of separate Funds in order to provide acceptable reporting of stewardship to donors and other external agencies. This distinction also emphasizes to management and other sources of financial support the various kinds of resources in the Current Funds group that are available to meet the institution’s objectives.

Separate Fund values within the Current Funds group are used to identify the various funding sources of the University such as the General Fund, Auxiliary Enterprises and various other independent operations.

The first question to ask about every revenue dollar is whether it is an unrestricted or restricted resource. For example, has the resource provider limited the University’s use of the funds for a specific purpose such as financial aid, a specific program such as a sponsored project or a capital construction project, a specific department such as the Chemistry department, or a specific school such as the College of Engineering? For instance, a gift may be made to the Chemistry department and be unrestricted as to what Chemistry can use it for. However, since it is still restricted to be used only for the Chemistry department, it is considered to be a restricted gift.

A good test to use in deterring whether or not revenue is restricted is to ask if the resource provider has the right to object and demand a return of the funds if the University were to use the funds contrary to their directed wishes. If the answer is yes, then these funds are restricted in some way and therefore are classified as restricted funds. If the answer is no, and management is free to direct the use of the funds for any legal purpose, then these are unrestricted.

If the restrictions are such that the funds can, for example only be used for Loan Fund or Plant Fund purposes, then the funds must be reported as revenue in those respective fund groups. It is inappropriate to record funds with Loan Fund or Plant Fund purpose restrictions as revenue in the Current Fund group since according to the restrictions these funds are not available to fund current operating expenses.

The mandate to maintain restricted funds separately for unrestricted funds generally prohibits the University from transferring funds between these two fund groups.

| Administration of Restricted Funds Rule | Ask Us General Accounting |

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Retirement/Transfer:

Discussion: The retirement or transfer of an asset from a department. Click on the Retirement/Transfer Form below and select Retirement/Transfer Instructions for a list of events that cause asset retirement or transfer.

| Retirement/Transfer Form | Retirement/Transfer Instructions | Policy 3-040: Property Accounting | Ask Us Property |

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Return Form:

Discussion: This form is submitted to Purchasing and should be used when returning merchandise to University Vendors.

| Merchandise Return Form | Ask Us Purchasing |

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