Index and Glossary – E

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E-Commerce:

Discussion: The ability to process payment cards through a merchant account, eChecks, or other similar payment methods, via the internet as payment for goods or services rendered by the department, utilizing computer software and/or a third party payment application.

Quick Links

| E-Commerce Dept Site | Credit Card Compliancy Rule 07/18/08 | Policy 3-070 Payment Card Acceptance | E-Commerce Definitions | E-Commerce OnLine Learning (coming soon) | E-Commerce Self Help Guides | E-Commerce Forms | UPAY Credit Card Detail Help | Ask Us E-Commerce |

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e-Journal Entry:

Discussion: e-Journal Entry (aka e-Journal) is a web application on the FBS pagelet of the CIS (Campus Information System). The e-Journal system replaces the General Journal Entry PDF form, providing for all-electronic submission, approval, review and storage of journal entries and supporting backup documentation.

| e-Journal Users Forum | e-Journal Help & Documentation | Ask Us General Accounting | General Journal Entry PDF form |

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e-Waste:

Discussion: Electronic waste (e-waste) is electronic equipment and electronic parts which are at the end of their useful life. E-waste is considered a “universal waste” by the Environmental Protection Agency (EPA) and its campus disposal is managed by the Occupational and Environmental Health and Safety Department (EHS). University Surplus and Salvage Department (US&S) collects and recycles e-waste through University and EHS approved recyclers and processes. A partial list of equipment considered to be e-waste are televisions, computers, computer monitors, computer keyboards, stereos, VCRs, fax machines, printers, copiers, telephones, cellular telephones, office electronics and many types of scientific and medical equipment. E-waste may not be thrown in the garbage. It should be sent to US&S. If e-waste is disposed of in a manner inconsistent with university procedures, fines and/or penalties may be assessed to the University. Responsible individuals or departments may be subject to fines, penalties and possible criminal action.

| Surplus & Salvage Web Site | Surplus Property Listing | Policy 3-040 Property Accounting | Ask Us Surplus |


Effort Reporting:

Discussion: Effort allocation and certification at the University is required by the federal government and other awarding agencies. It is the responsibility of the University, its departments and individual employees to ensure compliance with effort reporting requirements which includes the appropriate budgeting, charging and certification of effort.

The federal government requires an effort reporting system. The University of Utah has established Personal Activity Reporting (PAR) for exempt employees and a time and attendance system for hourly employees as a means of satisfying these requirements.

| PAR Rule (October) 2008 | PAR Rule (Original) | Effort Reporting (PAR) Training | Policy 3-020 Effort Reporting | Momentum Newsletter Article | Ask Us Cost Accounting |

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Employee Awards:

Discussion: Employee awards are taxable wages except for certain exceptions of nominal value.

| Full Requirements | Ask Us Tax Services |

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Employee Education Benefits:

Discussion: Employee education may be provided as a tax free benefit if the education, reimbursement and or payment meets IRS requirements and University Policy 5-305. Human Resources determines eligibility for the University’s tuition reduction plan. Tax Services determines eligibility for the working condition fringe benefit employee education.

| Full Requirements | University Policy 5-305 | Ask Us Tax Services |

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Encumbrance:

Discussion: A financial obligation for which payment has not yet been made. Encumbrances usually result from the submission of a Purchase Order (PO) or an ePaf for salary obligations.

| Ask Us Purchasing | Ask Us General Accounting |

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Endowment & Investment:

Quick Links

| Procedure (Earnings) | Dept Site | Ask Us Endowment & Investment |

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Endowment Market Report:

| Endowment Market Report Help | Ask Us Endowment & Investment |

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Equipment:

Discussion: Equipment, material, supplies, land, buildings and related improvements purchased with any funds administered by the university, acquired from the State Department of Facilities Construction and Management or bequeathed or contributed to the university.

  • Capital Equipment: $5,000 +
  • Non-Capital Equipment: $1,000 – $4,999

| Capital Equipment Topic | Policy 3-040 | Non-Capital Equipment Topic | Policy 3-041 | Security and Accountability for University Equipment | Grants Management Essentials Training | Ask Us Property |

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Ethical Code of Conduct:

Discussion: Please refer to the President’s letter and associated Code of Conduct Handbook.

| President’s Letter & Code of Conduct Handbook |

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Exchange Fees (Airfare):

Discussion: Exchange policies vary by Airline Company, and frequently change. Our Onsite Agents are the most useful resources we have for up to date information, but Travel will try to keep current policy summarized at the Schedule of Allowable Rates.

| Schedule of Allowable Rates – Airline Fees | Step 1: Request Airfare Options| Step 2: Request “ON HOLD” Reservation | Step 3: Confirm Itinerary | Travel Services Training | Travel Planner Reservation Training | Ask Us Travel |

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Exempt Status (Tax), University of Utah:

| IRS letter of 501(c)(3) Exempt Status | Exemption Certificate Utah State Tax Commission, Form TC-721G | Ask Us Tax Services |

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