Index and Glossary – B
Discussion: The Travel Department will reimburse baggage fees, with an original receipt, for the first bag for up to 7 days travel, or the first 2 bags for travel greater than 7 days. Under special circumstances, and when accompanied by a memo of explanation, the Travel Department may reimburse baggage fees in excess of the above guideline.
Discussion: FBS has blogs on it’s website. These blogs are used for sharing of ideas about a particular subject. These blogs allow the users to interactively communicate with FBS and other users helping all to discover and share best practices.
Discussion: The Business Process Advisory Group, or BPAG, is an unsanctioned group where at least one representative from each department or college meets once per month to discuss financial applications and related processes. This group meets for the purpose of sharing ideas and improving business practices. BPAG is not a policy making committee, but a group meeting to facilitate dialog between FBS, the application developers and the end users.
BU (Business Unit) (Chartfield Element):
Discussion: The Business Unit (BU) is the highest level at which transactions and processing rules can be grouped and reported, is coded using 2 numeric characters, and is the first element listed in the chartfield string. Oft times, but not always, Business Unit represents a separate legal entity, see below. Each Business Unit can define the other Chartfields to meet its own needs.
Business Unit values:
- 01 – University of Utah (Academic)
- 02 – University Hospital & Clinics
- 03 – University Neuropsychiatric Institute (no longer used)
- 04 – University of Utah Research Foundation
Discussion: The purchase of a business meal may be appropriate if the main focus of the activity is business related, and consumption of food is incidental to the purpose of the meeting, and if the meal generally involves at least one external party to the University. Business meals may be purchased with an LPC if all requirements are met. Purchasing Card cardholders may receive special authorization to use their PCard for Business Meal Purchases, but PCards are otherwise a prohibited form of payment for Business Meals. Reimbursement for business meals may be requested on a payment request, if not on business travel, or on a Travel Reimbursement form if on travel status at the time of the meal. Tax and documentation requirements apply. Generally, the receipt must be a detailed receipt and must be accompanied with a list of attendees up to 10, the group’s association if group is greater than 10, and a statement as to the business purpose of the meeting. Business meal expenses are under particular scrutiny and require cognizant Dean, Director or Vice President’s signature for approval.